Coltman Information Management

Coltman Information Management Leverage the Power of Knowledge

When you are ready to change your businesses financial situation, it's time to call us. Turnarounds, growth planning, continuous improvement. Strategy sessions available now. We love helping entrepreneurs build lasting and sustainable businesses that reach their goals, rebuilding communities one business at a time. So many businesses start with a dream, and next to no business skills. My passion is to give them the information and management skills necessary to thrive.

Sometimes you are struck by online marketing, and not in a good way. I think the author Catherine Aird was correct - “If...
05/12/2020
Putting in the Effort - Success Scorecard

Sometimes you are struck by online marketing, and not in a good way. I think the author Catherine Aird was correct - “If you can't be a good example, then you'll just have to be a horrible warning.” This week, one of the LinkedIn paid advertisements messages that came across my feed was "We will make you an expert financial analyst in 1 week". [ 104 more words ]
https://successscorecard.com/2020/05/12/putting-in-the-effort/

Sometimes you are struck by online marketing, and not in a good way. I think the author Catherine Aird was correct - “If you can't be a good example, then you'll just have to be a horrible warning.”

I see many folks struggling to adapt to the curve balls Covid-19 is throwing right now, and rightly so. I grew up on a c...
03/30/2020
Managing during extraordinary times - Success Scorecard

I see many folks struggling to adapt to the curve balls Covid-19 is throwing right now, and rightly so. I grew up on a commercial farm and have been working with Ag businesses for over 25 years. That experience has given me a unique perspective on the current economic environment brought on by Covid-19. In agriculture, every day has the potential for disastrous events, many of them completely outside of your control with far reaching consequences. [ 410 more words ]
https://successscorecard.com/2020/03/30/managing-during-extraordinary-times/

Put aside the fear and get excited to be thinking differently and challenging the assumptions we once knew as fact. You can do this, AND make your business better than ever.

Covid-19 has changed the business environment more in the past week than anything in the past decade.   I am looking at ...
03/17/2020
Embracing Change - Success Scorecard

Covid-19 has changed the business environment more in the past week than anything in the past decade. I am looking at not only budgets, plans, and strategies, but at my business model as well. Everything from the customers to products, logistics, employees, and processes that connect all of them. Step back, breathe, and think logically. Put numbers to thoughts. Don't worry, we are in this together. [ 44 more words ]
https://successscorecard.com/2020/03/17/embracing-change/

Covid-19 has changed the business environment more in the past week than anything in the past decade. I am looking at not only budgets, plans, and strategies, but at my business model as well. Everything from the customers to products, logistics, employees, and processes that connect all of them. St...

“Can you train my team to use Excel effectively?”  Sure!  No problem!How about “Can you create and automate a report tha...
02/13/2020
Blog - Success Scorecard

“Can you train my team to use Excel effectively?” Sure! No problem!

How about “Can you create and automate a report that shows me a ranked list of customers by state and by item for the 26000 items we sold last quarter?” Sure! No Problem!

Maybe you are at the “Can you give me an outside viewpoint to help me interpret and analyze these production and financial reports to make my business run more profitably?”

Yup, got you covered there too.

We make numbers talk your language. Leverage the power of knowledge.

https://successscorecard.com/blog/

As we approach the end of the year, it is a perfect time to think about strategic planning session to develop meaningful...
11/22/2019
Charting Your Course - Success Scorecard

As we approach the end of the year, it is a perfect time to think about strategic planning session to develop meaningful metrics and monitoring systems. We offer a free year end strategy session, you can find out the details at During a financial review, we dig into the numbers behind your business. No cookie cutters, just good old-fashioned elbow… [ 114 more words ]
https://successscorecard.com/2019/11/22/charting-your-course/

As we approach the end of the year, it is a perfect time to think about strategic planning session to develop meaningful metrics and monitoring systems.  We offer a free year end strategy session, you can find out the details at https://successscorecard.com/financial/. During a financial review, we...

Coltman Information Management
11/20/2019

Coltman Information Management

Coltman Information Management's cover photo
11/20/2019

Coltman Information Management's cover photo

Coltman Information Management's cover photo
11/20/2019

Coltman Information Management's cover photo

I went back to high school this morning.  Not to make up those missing detentions, but for mock interviews for seniors. ...
10/30/2019
Focus or Multitask?

I went back to high school this morning. Not to make up those missing detentions, but for mock interviews for seniors. It was a fun and interesting way of giving back to my community. I met some talented young people and had some interesting discussions. One of those discussion was is multitasking a strength or a weakness. I had told the counselor who set up the interviews that one of the people I interviewed talked about her ability to multitask as a strength. [ 187 more words ]
https://successscorecard.com/2019/10/30/focus-or-multitask/

Is it multitasking? Or distracting? Pay attention to your productivity and ability to get done what is most important before bragging that you can multitask.

Budgeting is the one thing that most owners hate.  Many owners hate it so much, they never do it.  “I’ll wait till my ta...
11/16/2018
Is it worth it? Create a Budget to Find out.

Budgeting is the one thing that most owners hate. Many owners hate it so much, they never do it. “I’ll wait till my taxes are done to see how much money I made.” “Sales are going up, must be doing something right.” “Money in the bank, it’s all good.” If things are going along well, why bother? Why bother going through the mental gymnastics of planning your finances with a budget? [ 369 more words ]
https://successscorecard.com/2018/11/16/is-it-worth-it-create-a-budget-to-find-out/

Budgeting is the one thing that most owners hate. Many owners hate it so much, they never do it. “I’ll wait till my taxes are done to see how much money I made.” “Sales are going up, must be doi…

Sales growth is wonderful, and what most of us like to see happening.  But the real indicator to keep your eye on is pro...
09/20/2018
Are your profits growing at the same pace as sales?

Sales growth is wonderful, and what most of us like to see happening. But the real indicator to keep your eye on is profit. During growth periods, there are people coming and going on your payroll, new product lines, tools and computers bought, bigger offices, more phone lines, the list goes on and on. But the question remains - are you better off with or without the sales growth? [ 92 more words ]
https://successscorecard.com/2018/09/20/are-your-profits-growing-at-the-same-pace-as-sales/

Sales growth is wonderful, and what most of us like to see happening. But the real indicator to keep your eye on is profit. During growth periods, there are people coming and going on your payrol…

We need to do more with less!  I can think of no better way to demoralize a team than by saying this to employees.  It i...
09/11/2018
More with Less

We need to do more with less! I can think of no better way to demoralize a team than by saying this to employees. It is a mentality that is pervasive in today's business world, from finance to manufacturing. When I hear this phrase, it means we are going to squeeze our employees and vendors for every last drop of blood. [ 185 more words ]
https://successscorecard.com/2018/09/11/more-with-less/

We need to do more with less! I can think of no better way to demoralize a team than by saying this to employees. It is a mentality that is pervasive in today’s business world, from finance…

I hear on a weekly basis nobody wants to work anymore.  Millennials are lazy. People these days are afraid of work.  I h...
04/18/2018
Nobody wants to work anymore

I hear on a weekly basis nobody wants to work anymore. Millennials are lazy. People these days are afraid of work. I hired somebody and they left after a week. The list goes on and on. Maybe it's not the workers that's the problem. Maybe it's your business model. When Millennials have opportunities to do online work at $50 per hour, your minimum wage job doesn't sound all that great anymore. [ 260 more words ]

https://successscorecard.com/2018/04/18/nobody-wants-to-work-anymore/

In just about any job market, there are highly qualified people looking for work. But do you have a business environment that they are willing to come to. It's a hard pill to swallow, but maybe it's time to look in the mirror and ask what can you do to make the job better.

I have been working with a maple syrup producer recently.  It is a very seasonal business with large fluctuations in pro...
04/17/2018
It’s all about the numbers

I have been working with a maple syrup producer recently. It is a very seasonal business with large fluctuations in production driven by the weather. They have been selling wholesale and looking at increasing their profit margins by moving into the retail markets by developing an online store. Everything was on track until Mother Nature decided to throw a curve ball. [ 227 more words ]

https://successscorecard.com/2018/04/16/its-all-about-the-numbers/

What small changes in your thinking can have big impacts to your business?

You spent all this time gathering information for your CPA to do taxes.  Income, Expenses, Capital Purchases, Depreciati...
04/09/2018
Your taxes are done, now what?

You spent all this time gathering information for your CPA to do taxes. Income, Expenses, Capital Purchases, Depreciation, and every other detail your CPA wanted you to dig up. And then you paid Uncle Sam a nice chunk of money. Most people don’t want to look at financials any more for another year, but this is exactly when you should be delving into the nuts and bolts of your business to assess your strengths and weaknesses. [ 330 more words ]

https://successscorecard.com/2018/04/09/your-taxes-are-done-now-what/

Most people don’t want to look at financials any more for another year, but this is exactly when you should be delving into the nuts and bolts of your business to assess your strengths and weakness…

So you have finally come to grips with the fact that you are in over your head financially. What is your first step? STO...
04/06/2018
Turn things around

So you have finally come to grips with the fact that you are in over your head financially. What is your first step? STOP DIGGING. Stop. Spending. Money. Now. Then start answering these questions. First of all, where do you stand financially? Who do you owe money to, who owes you money. What assets do you have, what liabilities do you have? [ 271 more words ]

https://successscorecard.com/2018/04/06/turn-things-around/

So you have finally come to grips with the fact that you are in over your head financially. What is your first step? STOP DIGGING. Stop. Spending. Money. Now.

It takes a thick skin to be in business. We don’t get better by ignoring the bad news, we get better by fixing the bad n...
04/04/2018
Thick Skin and Open Mind

It takes a thick skin to be in business. We don’t get better by ignoring the bad news, we get better by fixing the bad news. The problem is, we are hardwired to get defensive when someone points out flaws. In today's culture, the attitude of you are either with us 100% or you are against us 100% promotes knee jerk reactions that leads to hiding issues that would normally wither under the light of day. [ 286 more words ]

https://successscorecard.com/2018/04/04/thick-skin-and-open-mind/

It takes a thick skin and an open mind to admit there is a problem and create a solution. Develop those skills and you will go far.

It is often relatively easy to identify broad areas that you need to change - lose weight, exercise more, spend less, sa...
03/19/2018
Making Lasting Changes

It is often relatively easy to identify broad areas that you need to change - lose weight, exercise more, spend less, save more. The real trick is to implement those changes, and not just for a week or two. A good friend of mine who has been sober for 8 years often tells me - People are only motivated by two things - avoiding pain and finding pleasure. [ 735 more words ]

https://successscorecard.com/2018/03/19/making-lasting-changes/

It is often relatively easy to identify broad areas that you need to change – lose weight, exercise more, spend less, save more. The real trick is to implement those changes, and not just fo…

I grew up on a commercial dairy farm and we had to grow hay to feed 300 cows. As you can guess, that’s a lot of hay. One...
03/16/2018
Focus. On the Important Stuff.

I grew up on a commercial dairy farm and we had to grow hay to feed 300 cows. As you can guess, that’s a lot of hay. One of the things that was common knowledge was if you harvested hay at the beginning of July, it had grown as much as it would and started to dry down, making it easier to harvest and giving you the most tons of hay per acre. [ 434 more words ]

https://successscorecard.com/2018/03/16/focus-on-the-important-stuff/

I grew up on a commercial dairy farm and we had to grow hay to feed 300 cows. As you can guess, that’s a lot of hay. One of the things that was common knowledge was if you harvested hay at the begi…

I was working with a client on tracking his sales and profitability when I helped him uncover over $15000. He had been m...
03/12/2018
Focus on Profit

I was working with a client on tracking his sales and profitability when I helped him uncover over $15000. He had been making a simple math mistake – He was assuming that if he marked up his product by 35%, then his profit would be 35%. All of his research said you should shoot to have a profit margin of 35% to make money for covering overhead. [ 228 more words ]

https://successscorecard.com/2018/03/12/focus-on-profit/

I was working with a client on tracking his sales and profitability when I helped him uncover over $15000. He had been making a simple math mistake – He was assuming that if he marked up his produc…

Sometimes what you don't know, can hurt you.
03/09/2018
Coltman Information Management

Sometimes what you don't know, can hurt you.

Sometimes training seems expensive, until you take into account the savings in time. Bear with me on the math (I’m a numbers based person!), but if 4 employees are averaging $35,000 per year, and take an 8 hour class that saves them 30 minutes per day, it takes under 2 months to pay off the class and the time spent in the class. [ 174 more words ]

https://successscorecard.com/2018/03/09/the-cost-of-not-training/

Sometimes training seems expensive, until you take into account the savings in time.  Bear with me on the math (I’m a nu...
03/09/2018
Too busy for training?

Sometimes training seems expensive, until you take into account the savings in time. Bear with me on the math (I’m a numbers based person!), but if 4 employees are averaging $35,000 per year, and take an 8 hour class that saves them 30 minutes per day, it takes under 2 months to pay off the class and the time spent in the class. [ 174 more words ]

https://successscorecard.com/2018/03/09/the-cost-of-not-training/

Lesson Learned: With data entry being pushed down to the line management level, training can have fast payback periods.

I met with a department manager the other day who had very little excel experience, he was able to do simple data entry ...
03/07/2018
Focus on the big picture

I met with a department manager the other day who had very little excel experience, he was able to do simple data entry and knew that formulas existed, but not how to create them. In October we had a talk about training and how long it took to manually do state mandated reporting – about 40-50 hours of summary statistics, all done by hand sorting and calculations. [ 297 more words ]

https://successscorecard.com/2018/03/07/focus-on-the-big-picture/

I met with a department manager the other day who had very little excel experience, he was able to do simple data entry and knew that formulas existed, but not how to create them. In October we ha…

I used to be over zealous about monitoring and tracking EVERYTHING. Now I am just zealous. It took me a while, but I hav...
03/05/2018
Is it worth monitoring?

I used to be over zealous about monitoring and tracking EVERYTHING. Now I am just zealous. It took me a while, but I have learned that if you are not using the information, why are you spending time to track it? For a numbers junkie like me, that is a very difficult conclusion to reach. However, after years of tracking everything under the sun, I have found the power of a simple and focused management metric system to be an incredibly effective management tool. [ 170 more words ]

https://successscorecard.com/2018/03/05/lessons-learned-the-hard-way-is-it-worth-monitoring/

It doesn’t matter if you are drowning in information or starving for information, either scenario is ineffective.

I worked with a restaurant owner on his food cost management system.  He was meticulous about keeping his food cost unde...
03/02/2018
Do you know what you are measuring?

I worked with a restaurant owner on his food cost management system. He was meticulous about keeping his food cost under 30% of sales and had worked out the cost for every item on his menu in a spreadsheet and could rapidly look at the impacts of price changes to his bottom line. A very nice management system to say the least! [ 154 more words ]

https://successscorecard.com/2018/03/02/focus-on-the-numbers-know-what-you-are-measuring/

Sometimes it’s the small things hiding in plain sight that trip you up.

What is a per unit cost of production and why should I care?  A per unit cost of production allows you to examine your b...
02/28/2018
Focus on the Numbers: Per Unit Cost of Production

What is a per unit cost of production and why should I care? A per unit cost of production allows you to examine your business over time as the size of the business changes, giving you a much more objective way of measuring performance. Think of it this way, if you add 5 employees to your payroll and your net income goes up, you won, right? [ 290 more words ]

https://successscorecard.com/2018/02/28/managing-by-the-numbers-per-unit-cost-of-production/

A per unit cost of production allows you to examine your business over time as the size of the business changes

Small business owners are notoriously busy.  I grew up on a commercial farm with 800 acres of crops and 300 cows to milk...
02/26/2018
The curse of being of too busy

Small business owners are notoriously busy. I grew up on a commercial farm with 800 acres of crops and 300 cows to milk and I have managed multiple businesses at the same time. I know busy. I know long hours. I know what it takes to make things run. All of my clients are busy - from the online sales-based businesses to the farms and machine shops. [ 382 more words ]

https://successscorecard.com/2018/02/26/the-curse-of-being-of-too-busy/

Small business owners are notoriously busy. I grew up on a commercial farm with 800 acres of crops and 300 cows to milk and I have managed multiple businesses at the same time. I know busy. I kn…

The failure rate of startups has always dismayed me. In my consulting, I see two main reasons for business failure. Firs...
02/23/2018
Why do we have managers who can’t manage finance?

The failure rate of startups has always dismayed me. In my consulting, I see two main reasons for business failure. First, people don’t have a firm grasp of their financials. They just don’t know their numbers. Second, people underestimate the toll on their physical and mental health. Depression, divorce, heart attacks and strokes from stress are all too common and dismantle many companies that have everything else going for them. [ 276 more words ]

https://successscorecard.com/2018/02/23/why-do-we-have-managers-who-cant-manage-finance/

Maybe it's time to start working smarter, not harder. Focus on your financials.

Address

210 Daniels Ave
Conneaut, OH
44030

General information

Who We Are: CIM is a management consulting firm providing training, coaching, and management support services to progressive individuals and business. This Is What Guides Us: Honest, objective, customer centric professionals dedicated to help you work smarter by mastering what others have figured out. What Business Problem Do We Solve? We help people leverage the power of knowledge by managing by the numbers. We start with a business audit; develop goals with supporting key performance indicators and monitoring systems to hold you accountable - coaching and training you along the way. We work with businesses to leverage their accounting and management systems. From initial setup of QuickBooks to making adjustments to spreadsheets and databases, we can help you squeeze more out of your current systems. Call us today for a free consultation.

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